Upgrade Your Hotel(s) to Increase exposure to planners and close more business

SYM Admin
2018-05-08 23:26

Promote Your Hotel(s) - Admins of a Hotel account can Upgrade (or Renew) to Promote your hotel to planners. Extra touches make all the difference. Extra touches make all the difference; photos, video, meeting space diagrams, and useful information for the planner brings you and your hotel to life. It will then also be one-click accessible to the meeting planners on their reports. Upgrading profides you with enhancements to increase the likelihood you will win the business. Contact your Hotel Admin to request an upgrade (You can identify the Admin for your hotel on your Home page once you log in at https://Hotel.SourceYourMeeting.com.

  1. Already logged in to your SouceYourMeeting.com? Click here to see the benefits of Upgrading Your Hotel
  2. Not logged in: Click here to see the benefits;
  3. Click Here to see a SAMPLE Published Promote Your Hotel page.

How to Upgrade Your Hotel:

  • Hotel Admin: Click "Promote Your Hotel" (left Nav bar) and completes the web page template with the information Planners need. This info will be linked to Meeting Planner reports about your hotel.
  • NOT the Hotel Admin: Contact your hotel admin and ask them to Upgrade using these instructions. 

Complete the Promote Your Hotel Template (Admin). Click the button to  summarize the benefits your hotel can bring to the planner.

  1. Hotel section:
    • Sell to the Planner in the Hotel section – why they should choose your hotel;
    • Describe what differentiates your hotel from others;
    • Use bullets and concise statements to describe your hotel;
    • Include links to your hotel’s website and pages.
  2. Documents section: Upload documents that would best promote your property to the Planner, e.g., Catering Menus, Meeting Room Layouts, A/V Lists, etc.
    1. Choose Documents to Upload… to select the photo from your directory;
    2. Enter the user friendly Title of the document in the Document Title field;
    3. Click Upload;
    4. Add additional documents the same way.
  3. Gallery section: Upload photos of your property so the Planner can view key aspects of the Hotel, e.g. Front Façade, Photos of room types, Reception, Main Ballroom, Grounds, Recommended Area Attractions, etc.
    1. Click Choose Photo to Upload… to select the photo from your directory;
    2. Enter the user friendly title of the photo in the Familiar Photo Caption field;
    3. Click Upload;
    4. Add additional photos the same way 
  4. Meeting Services section: Create a description (Service Title) for each service grouping your hotel can offer the planner and meeting attendees, e.g.
    1. Meeting Rooms: provide name, sq ft, room configurations;
    2. Transportation Options;
    3. Vendors: A/V, Photographers, Transportation Providers, etc.
    4. Restaurants: on-property and/or off-property;
    5. Under each Service Title, describe the service and sell the service to the planner. Be creative - use eye-catching fonts, cut/paste links to services on your website, describe how your service is different/better than other hotels, etc.
  5.  Locator Map section: Click the Location Map Button and enter your hotel address to include a detailed Google map of the property location;
  6.  Upgrade Hotel section: Click "Upgrade Now" to Publish it for the Meeting Planners to see. and complete the preferred payment options (credit card or check) and required information;
  7. Publish your Promote Your Hotel Page section: Click the What Planners See Link on the Hotel Page of your Promote Your Hotel Template to see what the Planners will view on your page. You can Edit the page at any time;
  8. AutoFill Data section: Review/Complete the data fields shown as these will AutoFilled on each eRFI response form when your hotel has an Upgraded Account with SourceYourMeeting.com;
  9. Additional Benefits of an Upgraded Account:
    • PDF of eRFI Form: As an Upgraded Hotel Account User, you can download a PDF of your eRFI Response Form for presentation or to share with your colleagues/clients.

Upgrade Now and Start Promoting Your Property to All SourceYourMeeting.com Planners!

Tags: Promote Your Hotel
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